wcExchange. Automated WC filing across every U.S. jurisdiction.
wcExchange handles FROI, SROI, and MTC filing across every U.S. jurisdiction with a built-in rules engine, direct state submission, and no third-party dependencies, powered by Ebix's fully tested EDI infrastructure.
Talk to an Expert
WC EDI experience and regulatory involvement.
No clearinghouse dependency.
All report types, automated or manual.
Workers' Compensation EDI is one of the most technical compliance obligations employers face, and most organizations are handling it manually or through disconnected tools.
- Each state has its own EDI transaction set, reporting deadlines, and acceptable data formats
- Filing errors trigger rejection notices requiring corrections under tight statutory deadlines
- Penalty exposure for late or incorrect filings varies by jurisdiction and accumulates fast
- Multi-state employers need different workflows for monopolistic, voluntary, and self-insured programs
- Third-party clearinghouses create disconnects between your claims system and state submission
Your renewal is in 16 states. Our HR team tracks FROI deadlines in a spreadsheet and manually reformats data for each state's EDI system. We've been fined twice in the last year for late filings, and we don't always tell where the breakdown happened.
wcExchange was built for exactly this. Automated filing, a continuously maintained rules engine, and direct submission to state systems — so your team manages exceptions, not transactions. No clearinghouses. No handoffs. One point of accountability.
Complete workers' compensation filing coverage for the way your operation works.
wcExchange supports manual, assisted, and fully automated workflows, making it a flexible EDI solution for mid-sized businesses and a complete enterprise compliance platform as your program matures.
WC Filing Automation
From the First Report of Injury through all Subsequent Reports: the complete workers' compensation filing lifecycle managed in one workflow. Generate, validate, submit, and track every required transaction for every open claim.
- FROI/SROI Reports filed automatically to the correct state system
- MTC Subsequent Reports tracked and filed as claims progress
- MTC and supplemental filings in the same unified workflow
- Deadline tracking by claim and jurisdiction with alerts before violations
- Flexible: manual entry, assisted, or fully automated based on your workflow
Jurisdictional Rules Engine
State-specific data requirements, deadline rules, and acceptable formats maintained continuously and applied automatically. Your team doesn't track state rule changes. wcExchange does.
- All U.S. jurisdictions: voluntary, monopolistic, and self-insured
- Rules updated continuously as states revise requirements
- Pre-submission validation flags errors before filing reaches the state
- Connection guidance served with every rejection response
- Active participation in state and national EDI workgroups
Supporting Capability
Data checked against jurisdictional rules before submission. Errors flagged with correction guidance. No surprises at the state system.
State EDI acknowledgements captured automatically. Confirmation and rejection responses routed to the right user with full context.
Rejected filings enter a structured correction workflow with deadline clock running. Every step documented in the audit trail.
Every action logged: submission, confirmation, rejection, correction, resubmission. Audit-ready at any point in the claim lifecycle.
Support manual data entry, assisted workflow with validation, or fully automated jurisdictional generation based on claims data.
WC EDI filing data surfaces in RiskEnvision analytics alongside claims, exposures, and TCOR modeling. No separate reporting required.
How wcExchange automates the WC filing lifecycle.
From claim trigger to confirmed filing, the automation workflow that replaces manual EDI processes.
A new workers' compensation claim from RiskEnvision triggers FROI, SROI, or direct entry. The rules engine identifies the correct transaction and due deadline for that state.
Data is checked against jurisdictional rules before it reaches the state. Errors flagged with correction guidance, removing deadline pressure from avoidable rejections.
Submission goes directly to the state EDI system. Acknowledgement or rejection is captured automatically. Subsequent Reports tracked as the claim progresses.
Every action logged: submission, confirmation, correction, resubmission. Audit-ready from the filing through claim closure, with no gaps in the record.
Built around EDI, not bolted onto it.
Most platforms route workers' compensation filings through third-party solutions and call it a feature. wcExchange processes every step natively — rules engine, validation, submission, and acknowledgement tracking — in one system maintained by one team.
Compliance as a feature
Creating handoffs, delays, and ambiguous ownership when rejections occur.
State changes trigger filing rejections before the platform catches up. Clients absorb problems through penalties.
No pre-submission check. Corrections happen under deadline pressure, often through the same third-party layer.
Spreadsheets and calendar alerts plus jurisdiction lookup. A missed update creates an avoidable obligation.
Multi-state complexity requires workarounds, manual configurations, and one-off processes to meet jurisdiction-specific requirements across states and program types.
Compliance as a discipline
wcExchange submits directly to state EDI systems. No middleware, no external handoffs, one point of accountability.
State requirement changes applied proactively before they affect filings. Clients don't track changes; we do.
Filings flag errors with correction guidance before they reach the state, removing deadline pressure from avoidable rejections.
Alerts surface upcoming requirements by claim and jurisdiction automatically. No manual calendar management.
Multi-state complexity handled natively, jurisdiction-specific rules applied automatically across states and program types. No manual configurations, no one-off processes.
For every team responsible for WC filing compliance.
Stop tracking deadlines in spreadsheets.
wcExchange handles state-specific rules and deadline monitoring so your team manages exceptions and escalations, not transaction calendars and manual reformatting.
EDI compliance without the operational overhead.
Multi-state WC programs need an automated rules engine and direct submission to state. wcExchange provides audit-ready records of compliance tracking without manual intervention.
Accurate, timely filings at scale.
High-volume programs across multiple jurisdictions benefit from automated workflows, pre-submission validation, and a complete audit trail per client — delivering a scalable workers comp EDI solution for carriers and TPAs alike.
WC EDI compliance, handled your way.
Whether you process manually, need assisted workflows, or want full automation, wcExchange fits how your team operates. Talk to a specialist about your jurisdictional footprint and filing volume.
Need claims context alongside WC compliance?
Connect wcExchange to your RMIS.
WC EDI filing from wcExchange surfaces automatically in RiskEnvision claims, TCOR, and risk analytics. One connected operating picture. No duplicate entry.
Explore RiskEnvisionGet centralized claims visibility, OSHA reporting, and consolidated insights without the overhead of a full RMIS.
Explore RiskEnvision LiteModel concentration risk and inform risk financing decisions across your full portfolio of exposures.
Explore ExposureHub